Employee Handbook

SPARTANBURG COUNTY EMPLOYEE HANDBOOK

TABLE OF CONTENTS

SPARTANBURG COUNTY MISSION

WELCOME

I. POLICY ADMINISTRATION

1.1 Responsibility

1.2 Scope
1.3 Objectives

II. EMPLOYEE RELATIONS

2.1 Equal Employment Opportunity
2.2 Anti-Harassment
2.3 Bullying in the Workplace
2.4 Disability Accommodation
2.5 Employee Relations Philosophy
2.6 Problem-Solving Procedure
2.7 Employee Grievance Procedure
2.8 Ethics Hotline
2.9 Relationships and Supervision

III. EMPLOYEE BENEFITS

3.1 Insurance

a. Health Insurance

b. Dental Insurance

c. Vision Insurance

d. Group and Dependent Term Life Insurance

e. Optional Term Life Insurance

f. Basic and Supplemental Long Term Disability

g. Insurance Coverage after Retirement

3.2 Retirement

a. South Carolina Retirement System

b. South Carolina Police Officers Retirement System

c. South Carolina Salary Deferral 401(K) Plan and Trust

d. South Carolina 457 Deferred Compensation Plan and Trust

e. Insurance Coverage after Retirement

3.3 Other Benefits

a. Annual Leave

b. Sick Leave

c. Bereavement Leave

d. Holidays

e. Employee Health Clinic

f. Fitness Center

g. Employee Assistance Program (EAP)

h. Tuition Assistance Program

i. Professional Memberships and Certification

j. Death Benefits

k. Accidental Death Benefit for Law Enforcement Officers

l. Leave Donation

IV. COMPENSATION, SCHEDULES AND TIMEKEEPING

4.1 Uniform Position Classification Plan
4.2 Uniform Pay Plan

a. New Employees

b. Pay for Performance

c. Promotional Increases

d. Cost of Living Increases

e. Demotion

f. Other Increases/Adjustments

g. Part-Time Employment

h. Unclassified Positions

i. Employees with State Set Salaries

4.3 Timekeeping

4.4 Administrative Pay Corrections
4.5 Work Week
4.6 Meals and Breaks
4.7 Payday and Pay Periods
4.8 Direct Deposit Banking and Payroll Cards
4.9 Pay Deductions
4.10 Overtime Compensation and Compensatory Time
4.11 Purchasing Card Usage
4.12 Official Travel Expense and Reimbursement

V. EMPLOYEE STATUS AND RECORDS

5.1 Employee Classifications

a. Regular – Full-Time

b. Regular – Introductory

c. Regular – Part-Time with Benefits

d. Regular – Part-Time without Benefits

e. Temporary Position

f. Term Position

5.2 Introductory Period
5.3 Job Responsibilities
5.4 Performance Reviews
5.5 Length of Service
5.6 Job Postings
5.7 Promotions
5.8 Reassignments and Transfers
5.9 Reclassifications
5.10 Suspensions
5.11 Furloughs
5.12 Background and Reference Checks
5.13 Access to Personnel Records
5.14 Updating Personnel Records

VI. EMPLOYEE LEAVE AND TIME AWAY FROM WORK

6.1 Annual Leave Accruals
6.2 Longevity Accruals
6.3 Holidays
6.4 Floating Holiday
6.5 Sick Leave
6.6 Family and Medical Leave
6.7 Court Leave
6.8 Military Leave
6.9 Bereavement Leave
6.10 Administrative Leave
6.11 Leave Without Pay
6.12 Unexcused Absence
6.13 Leave Donation

VII. WORKPLACE GUIDELINES & POLICIES

7.1 Attendance and Punctuality
7.2 Confidentiality of Information
7.3 Conflicts of Interest
7.4 Fraud Policy
7.5 Ethics Policy
7.6 Outside Employment
7.7 Electronic Devices
7.8 Conduct Rules and Standards
7.9 Anti-Scavenging
7.10 Solicitation and Distribution
7.11 Abandoned Job

VIII. PROFESSIONALISM IN THE WORKPLACE

8.1 Personal Appearance
8.2 Work Area and Appearance
8.3 Bulletin Boards
8.4 Personal Mail, Telephone Calls and Visits
8.5 Use of County Seal and Official Documents
8.6 Civil Activities
8.7 Media Relations

IX. WORKPLACE SAFETY & SECURITY GUIDELINES

9.1 Safety Rules
9.2 Safety Data Sheets (SDS)
9.3 Tobacco-Free Environment
9.4 Drug and Alcohol (Substance Abuse) Policy for Employees
9.5 Drug and Alcohol (Substance Abuse) Policy for Vehicle Drivers Regulated by the FMCSA
9.6 Information Concerning the Effects of Alcohol and Drug Use on an Individual’s Health, Work, and Personal Life
9.7 Driving Records
9.8 Vehicle and Driver Safety
9.9 Take Home County Vehicle
9.10 Parking Lots and Roadways
9.11 Workplace Violence Prevention
9.12 Severe Weather or Emergency Conditions
9.13 Emergency Action Plan
9.14 Emergency Evacuation Plans and Re-Entry
9.15 Workers’ Compensation Insurance
9.16 Reporting of Accidents, Hazards, and On-the-Job Injuries
9.17 Return to Work / Temporary Light Duty
9.18 Fitness for Duty
9.19 Infectious Conditions
9.20 Inspections of Work Area
9.21 County Equipment and Property
9.22 Keys and Restricted Access
9.23 Use of County Property and Equipment

X. E-POLICIES

10.1 Computer Usage
10.2 E-Mail and Internet Usage
10.3 Social Media Policy
10.4 Bring Your Own Device

XI. SEPARATION FROM EMPLOYMENT

11.1 When Employment Ends

a. Resignation

b. Dismissal

c. Layoff

d. Loss of License or Certification

e. Retirement

11.2 Exit Interviews
11.3 Pay When Employment Ends
11.4 Benefits When Employment Ends
11.5 Unemployment Compensation
11.6 Rehires

INDEX

THIS DOCUMENT IS NOT A CONTRACT, EXPRESSED OR IMPLIED. 
 EMPLOYMENT IS AT-WILL.