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Employee Handbook
SPARTANBURG COUNTY EMPLOYEE HANDBOOK
TABLE OF CONTENTS
I. POLICY ADMINISTRATION
1.1 Responsibility
1.2 Scope
1.3 Objectives
II. EMPLOYEE RELATIONS
2.1 Equal Employment Opportunity
2.2 Anti-Harassment
2.3 Bullying in the Workplace
2.4 Disability Accommodation
2.5 Employee Relations Philosophy
2.6 Problem-Solving Procedure
2.7 Employee Grievance Procedure
2.8 Ethics Hotline
2.9 Relationships and Supervision
III. EMPLOYEE BENEFITS
3.1 Insurance
a. Health Insuranceb. Dental Insurancec. Vision Insuranced. Group and Dependent Term Life Insurancee. Optional Term Life Insurancef. Basic and Supplemental Long Term Disabilityg. Insurance Coverage after Retirement
3.2 Retirement
a. South Carolina Retirement Systemb. South Carolina Police Officers Retirement Systemc. South Carolina Salary Deferral 401(K) Plan and Trustd. South Carolina 457 Deferred Compensation Plan and Truste. Insurance Coverage after Retirement
3.3 Other Benefits
a. Annual Leaveb. Sick Leavec. Bereavement Leaved. Holidayse. Employee Health Clinicf. Fitness Centerg. Employee Assistance Program (EAP)h. Tuition Assistance Programi. Professional Memberships and Certificationj. Death Benefitsk. Accidental Death Benefit for Law Enforcement Officersl. Leave Donation
IV. COMPENSATION, SCHEDULES AND TIMEKEEPING
4.1 Uniform Position Classification Plan
4.2 Uniform Pay Plan
a. New Employeesb. Pay for Performancec. Promotional Increasesd. Cost of Living Increasese. Demotionf. Other Increases/Adjustmentsg. Part-Time Employmenth. Unclassified Positions
i. Employees with State Set Salaries
4.3 Timekeeping
4.4 Administrative Pay Corrections
4.5 Work Week
4.6 Meals and Breaks
4.7 Payday and Pay Periods
4.8 Direct Deposit Banking and Payroll Cards
4.9 Pay Deductions
4.10 Overtime Compensation and Compensatory Time
4.11 Purchasing Card Usage
4.12 Official Travel Expense and Reimbursement
V. EMPLOYEE STATUS AND RECORDS
5.1 Employee Classifications
a. Regular – Full-Timeb. Regular – Introductoryc. Regular – Part-Time with Benefitsd. Regular – Part-Time without Benefitse. Temporary Positionf. Term Position
5.2 Introductory Period
5.3 Job Responsibilities
5.4 Performance Reviews
5.5 Length of Service
5.6 Job Postings
5.7 Promotions
5.8 Reassignments and Transfers
5.9 Reclassifications
5.10 Suspensions
5.11 Furloughs
5.12 Background and Reference Checks
5.13 Access to Personnel Records
5.14 Updating Personnel Records
VI. EMPLOYEE LEAVE AND TIME AWAY FROM WORK
6.1 Annual Leave Accruals
6.2 Longevity Accruals
6.3 Holidays
6.4 Floating Holiday
6.5 Sick Leave
6.6 Family and Medical Leave
6.7 Court Leave
6.8 Military Leave
6.9 Bereavement Leave
6.10 Administrative Leave
6.11 Leave Without Pay
6.12 Unexcused Absence
6.13 Leave Donation
VII. WORKPLACE GUIDELINES & POLICIES
7.1 Attendance and Punctuality
7.2 Confidentiality of Information
7.3 Conflicts of Interest
7.4 Fraud Policy
7.5 Ethics Policy
7.6 Outside Employment
7.7 Electronic Devices
7.8 Conduct Rules and Standards
7.9 Anti-Scavenging
7.10 Solicitation and Distribution
7.11 Abandoned Job
VIII. PROFESSIONALISM IN THE WORKPLACE
8.1 Personal Appearance
8.2 Work Area and Appearance
8.3 Bulletin Boards
8.4 Personal Mail, Telephone Calls and Visits
8.5 Use of County Seal and Official Documents
8.6 Civil Activities
8.7 Media Relations
IX. WORKPLACE SAFETY & SECURITY GUIDELINES
9.1 Safety Rules
9.2 Safety Data Sheets (SDS)
9.3 Tobacco-Free Environment
9.4 Drug and Alcohol (Substance Abuse) Policy for Employees
9.5 Drug and Alcohol (Substance Abuse) Policy for Vehicle Drivers Regulated by the FMCSA
9.6 Information Concerning the Effects of Alcohol and Drug Use on an Individual’s Health, Work, and Personal Life
9.7 Driving Records
9.8 Vehicle and Driver Safety
9.9 Take Home County Vehicle
9.10 Parking Lots and Roadways
9.11 Workplace Violence Prevention
9.12 Severe Weather or Emergency Conditions
9.13 Emergency Action Plan
9.14 Emergency Evacuation Plans and Re-Entry
9.15 Workers’ Compensation Insurance
9.16 Reporting of Accidents, Hazards, and On-the-Job Injuries
9.17 Return to Work / Temporary Light Duty
9.18 Fitness for Duty
9.19 Infectious Conditions
9.20 Inspections of Work Area
9.21 County Equipment and Property
9.22 Keys and Restricted Access
9.23 Use of County Property and Equipment
X. E-POLICIES
10.1 Computer Usage
10.2 E-Mail and Internet Usage
10.3 Social Media Policy
10.4 Bring Your Own Device
XI. SEPARATION FROM EMPLOYMENT
11.1 When Employment Ends
a. Resignationb. Dismissalc. Layoffd. Loss of License or Certificatione. Retirement
11.2 Exit Interviews
11.3 Pay When Employment Ends
11.4 Benefits When Employment Ends
11.5 Unemployment Compensation
11.6 Rehires
THIS DOCUMENT IS NOT A CONTRACT, EXPRESSED OR IMPLIED.
EMPLOYMENT IS AT-WILL.